Process to zero, advanced common sense, convert to actions — things you need to know if you want to become more productive when it comes to email. Merlin Mann’s talk at Google is very informative and worth watching if your email is constantly checking for new messages and always on.
Here are some highlights:
- Not every email needs a response. That, is so 1993. Don’t do it!
- Respond quickly to email but don’t write a book. Keep it short.
- Your Inbox should only have unread email.
- Don’t use your Inbox as a to do list.
Check Email Less
Mann suggests turning off your email program for periods of time so that you can actually get some work completed without interruptions. How many times have you received new mail, stopped what you were doing to check it, only to find that it was SPAM or something really lame?
One of the reasons I like to work at 2 AM is that my phone isn’t ringing and I’m not getting client requests. I’m going to try checking my email less to increase my productivity.
My Inbox is down to 143 messages from 1,645 an hour ago.